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2017 AGM Documentation

NOTICE OF AGM

The Annual General Meeting of Torquay Theatre Troupe, Inc will be held on Tuesday 5 September 2017 at the Torquay Hotel, 36 Bell Street, Torquay at 7.30pm. You are invited to join members and friends for dinner at 6.00pm.

All Financial Members are cordially invited to participate in the election of a committee for the next 12 months. Only paid up members are eligible to nominate or be nominated for committee membership.

The Secretary/Treasurer must receive the completed nomination form by

29 August 2017 from any financial member wishing to nominate for one of the positions listed below:

President

Vice President

Secretary

Treasurer

Committee Members

AGM Order of Business

Approval of 2016 AGM Minutes

President’s Report

Treasurer’s Report

Election of Officers

General Business (must be proposed in advance by 29 August to Secretary/Treasurer)

Membership fees of $20 for the year 1 August 2017 to 31 July 2018 are now due and should be paid by cash, cheque or money order to Torquay Theatre Troupe, Inc at the above address or hand-delivered to 2 Price St, Gay Bell. Please include an updated member/renewal form as needed (see below). A receipt for fees will be issued.

Peter Whitnall
Secretary/Treasurer
Torquay Theatre Troupe, Inc.
PO Box 31, Torquay VIC 3228


ANNUAL GENERAL MEETING 2017

SEPTEMBER 5, 2017

AGENDA

Confirm Minutes of 2016 AGM

Annual Report of President

Treasurer’s Report and Financial Statements

Confirm Member Dues

Election of Officers and Committee for 2017-2018

All positions are declared vacant.

Nominations are hereby presented for the following positions:

President

Vice President

Secretary

Treasurer

Committee Members


ANNUAL GENERAL MEETING 2016

SEPTEMBER 6, 2016

MINUTES

Present:         Maryanne Doolan, Gay Bell, Peter Whitnall, Merle Whitnall, Michael Baker, Fred Preston, Erika Turner, Carleen Thoernberg, Michael Lambkin, Jaz Cornish, Terry Roseburgh, Robert Roseburgh, Glen Barton

Apology:        Claire Ramsay, Jenny Stewart, Monica Spencer, Lisa Berry, Marie Darby, George Carman, Zina Carman

Confirm Minutes of 2015 AGM

Proposed: Maryanne Doolan                    2nd: Michael Lambkin              PASSED

Annual Report of President

Report read by Maryanne Doolan, President

Propose to accept: Maryanne Doolan     2nd: Robert Roseburgh            ACCEPTED

Treasurer’s Report and Financial Statements

Report submitted by Peter Whitnall, Treasurer

Financial Statements certified by two committee members.

Propose to accept: Peter Whitnall            2nd: Gay Bell                            ACCEPTED

Confirm Member Dues of $20 for 1 year; $10 after 1 January – no change for 2016-17

Propose to accept: Maryanne Doolan                                                         ACCEPTED

Election of Officers and Committee for 2016-2017

All positions were declared vacant by Maryanne Doolan who served as President.

Nominations were presented in accordance with the Rules for the following positions:

President                               Jonathan Preston (Fred)

Vice President                      Michael Baker

Secretary                               Erika Turner

Minutes secretary                Zina Carman

Treasurer                              Peter Whitnall

Committee Members         Terry Roseburgh

Carleen Thoernberg

Jaz Cornish

Gay Bell

Lisa Berry

Maryanne Doolan

All nominees were unopposed and duly elected to fill the above positions for the 2016/2017 Committee of Torquay Theatre Troupe, Inc.

There was no other business arising. The AGM was adjourned at 8.21 pm


ELECTION OF OFFICE-BEARER OR COMMITTEE MEMBER

2017/2018 

NOMINATION FORM

I, ___________________________________________________________

(please print full name)

of ___________________________________________________________

(please write full address clearly)

E-mail address: ________________________________________________

 

Phone Number: _____________________ Mobile: ______________________

hereby present myself as a candidate

for Election to the position of: ________________________________________

 

Name and Signature of Applicant: ______________________________________

I am aware that I must be a financial member of the Torquay Theatre Troupe Inc. to be eligible for a position on the Committee.

 

Proposed by (must be a financial member):

 

____________________________________________________________

(print name and sign)

 

Date: ___________________________________

 

Seconded by (must be a financial member):

 

__________________________________________________

(print name and sign)

 

Date: ________________________________________________________

 

Received by: ___________________________________________________

 

Date: _____________


MEMBERSHIP APPLICATION FORM / RENEWAL FORM

I, _________________________________________________________

(please print full name)

of _____________________________________________________________

(please write full address clearly)

_____________________________________________________________

hereby apply for membership / membership renewal of the Torquay Theatre Troupe Inc.

As a member, I agree to be bound by the rules of the Association of TTT Inc.

 

Signature of Applicant: _____________________________________________________

email address:

_____________________________________________________

Preferred phone number:______________________

Mobile:________________________

FOR NEW MEMBERS:

Proposed by TTT Financial Member:

_____________________________________________________________

(print name and sign)                                                                                                   (date)

 

Fees: $20 per financial year (1 August – 31 July.)

$10 if membership approval is gained on or after 1 January.

To be paid by cash, cheque or Money Order to Treasurer, TTT Inc.

I have experience in the following:

  • Acting
  • Costumes
  • Directing
  • Front of House
  • Hair / Makeup
  • Lighting
  • Publicity / Promotion
  • Photography
  • Set (design / building)
  • Sound
  • Stage managing

Additional information:

____________________________________________________________


OFFICIAL USE ONLY_________________________________________________________

Received by:___________________ Date:_____________________

APPROVED / NOT APPROVED (please circle)

Start date of membership:________________